Room Blocks & Buyouts - Wedaways B2B

Room Blocks and Property Buyouts

Wedaways leverages its buying power and exclusive partnerships with premier hotels worldwide to offer seamless booking experiences for room blocks and property buyouts. Our strong relationships ensure that your calls are answered, your needs are prioritized, and if a sticky situation with attrition arises, our industry influence may help secure a favorable resolution—giving you a true competitive advantage.

Our Services

Our personalized approach ensures a seamless experience, functioning as an integral part of your team. Navigating room block options can be complex, but we are here to guide you through every step:

Curate a Blend of Room Categories: We tailor a selection of room types within a single property to meet diverse guest needs.
Secure Secondary Accommodations: We provide options that suit various budget requirements.
Educate on Contract Terms: We clarify contract specifics to ensure understanding and transparency.
Cater to Different Price Points.
Guest Concierge Services: Enhance your guests’ stay with our concierge services (additional fees apply).

How It Works

Determine your booking preference

Independent Bookings – You and your team manage every detail of the room block process.

We’ll provide you with an email template for your outreach to hotels.
CC Wedaways in initial correspondence.
Utilize our IATA and start earning.

Assisted Coordination

Complete the Room Block Form.
Quote Gathering: Our team gathers and presents tailored quotes.
Review Options: Evaluate the proposed room block options.
Select Hotel: Choose the hotel that fits your event needs.
Contract Facilitation: We handle the contract process with the selected property.
Contract Signing: We distribute booking instructions once all parties sign the contract.
Periodic Updates: Receive rooming list updates.

Concierge Service

Wedaways will manage all details of the room block process.
Tailored client and guest correspondence to manage room reservations and special requests.
Contact our team to discuss details at any time.

Commission Revenue*

*Wedaways offers various revenue structures depending on your business needs and preferences, which may vary from client to client. Continue reading under COMMISSION STRUCTURES in the Room Blocks FAQ below.

Room Blocks FAQ

1. What is a room block?

A room block is a group of reserved rooms, typically 10 or more, for at least 2 nights, set aside for your group’s guests. Minimums may vary, especially during holidays or peak seasons.

Contracted blocks guarantee that a specified number of rooms are reserved exclusively for your group. This agreement ensures that a percentage of these rooms will be financially covered by your group at the end of the contract period, regardless of occupancy (attrition).

Room blocks provide better rates and often reduced resort and parking fees. Opting for a contracted block provides peace of mind, ensuring guest rooms at a consistent rate for all guests will be available.

2. Top 5 key considerations for a contracted room block

– Cut-off/release date: Ensure you meet deadlines to release unbooked rooms.

– Attrition: Understand obligations for filling a minimum percentage of blocked rooms.

– Force majeure clause: Review terms for unforeseen circumstances that may affect the contract.

– Deposit amounts: Be aware of any required deposits, which may cover incidentals or room guarantees.

– Room rate & pre/post night allowances: Confirm if discounted rates apply for early arrivals or late departures.

3. Attrition

Attrition refers to the obligation to pay for a specified percentage of the blocked rooms, even if they are not all occupied. This ensures that the hotel receives a minimum level of revenue from the group reservation.

Hotels implement an attrition policy for all contracted room blocks. The attrition penalty is in place should the event use fewer guest room nights than initially reserved in the signed contract.

Industry standards typically include a 10% to 20% attrition allowance, requiring the fulfillment of 80-90% of contracted rooms. Hotels calculate pick-up and attrition in three main ways, outlined in the contract:

– Cumulative: Based on the total pick-up across all block dates, allowing for the inclusion pre and post-stays.

– Per Night: Calculated on a nightly basis, with allowances for attrition per night.

– Revenue: Determined by expected minimum room revenue over the course of the block or nightly.

4. Commission structures

Wedaways pays a net commission on room block bookings and full property buyouts.

Commission percentage is specific to each hotel, typically 7-10% of actualized room revenue, not including taxes, fees, or F&B.

Explore our tailored booking services, designed to meet diverse needs with flexible commission structures:

Independent Bookings earn 50% of commission (Wedaways will provide an initial email outreach template and IATA number to facilitate the booking).
Assisted Coordination earn 30% commission.
Concierge Full Management services priced individually.

As the industry leader, we ensure unparalleled service and value in every engagement.

Testimonials

Wedaways helps make us look even better! They make the room block contracting process seamless and help to source the best options for our couples so that we can focus on other things. The vast network of venues and other resources Wedaways has vetted is tremendously helpful when sourcing the best fit for clients. They help through all the muck so that you can focus only on the pearls.

We love working with the Wedaways team because they make the impossible possible! No matter where we are in the world, they are always willing to be a great partner in solving the Rubix cube that is events nowadays! The Wedaways team allows us to focus on the planning and design so that we don’t have to worry that our client’s guests are concerned about their travel. We are so thankful for our partnership!

Our partnership with Wedaways has been a game-changer for our destination wedding planning business. Having a team that handles room blocks and hotel contracting allows us to focus on the design and logistics that our clients are hiring us for! Offering travel services to our clients has really leveled up our business. Including these services in our packages has become a big selling point thanks to our partnership with Wedaways.

Wedaways helps us guide our couples on the perfect destination and venue, so we can focus on creating a beautiful and authentic celebration. The network Wedaways provides to this creative community allows growth within our business and is a constant source of inspiration.

As a wedding planner, having Wedaways as our trusted partner in booking room blocks, specialty suites, and providing expertise on destination locations is incredibly helpful. Working with Wedaways allows me and my team to focus on what we do best: design and planning, letting their travel professionals support us to better serve our clients.

Thank you for all of your hard work and efforts into making Stephanie and Brett's wedding at Chable Maroma so successful this past weekend. Pamela, we are so appreciative of all of the support you gave us in booking the property. I know there had to have been countless hours spent on this, and we are so thankful for all you did. Maria and Julie, thank you for your continued support to both our team and the guests. Transportation was all well arranged which allowed guests to arrive happy and ready to celebrate. It all blended together to make a seamless guest experience.

Thank you so much to you and the Wedaways team for helping to coordinate a wedding block for our loved ones this past weekend. We are so grateful that the hotel room spots could be reserved for them amidst a holiday weekend. Thank you for checking in with us regularly throughout the process to ensure we had hit our attrition minimum. Very grateful! We had a wonderful weekend!